MINUTES OF THE REGULAR MEETING OF THE ALAMANCE COUNTY BOARD OF COMMISSIONERS FOR ALAMANCE COUNTY

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Commissioners' Meeting Room
124 West Elm Street
Graham, NC 27253
Board Members Present:
  • Vice-Chair Steve Carter
  • Commissioner William "Bill" T. Lashley
  • Commissioner Pamela Thompson
  • Commissioner Craig Turner
Board Members Absent:
  • Chairman John Paisley Jr

  
  • Moved by:Commissioner Lashley
    Seconded by:Commissioner Turner
    APPROVED UNANIMOUS

  

Judge Tom Lambeth, Senior Resident Superior Court Judge, spoke the county had a Drug Treatment Recovery Court some years ago when he was a District Court Judge.  Judge Robertson was the Chief District Court Judge at that time, who had appointed him to run that court.  Judge Lambeth continued that they had that court for about three years until federal funding ran out.  He said they had success with the court.   He said this was very timely because communities across the nation are being ravaged by drug addiction.  Judge Lambeth noted this was an opportunity with the opioid settlement to try and make a difference in the community with the support of a Drug Recovery Court.  He said the entire court system supported a Drug Recovery Court.

Judge Larry Brown, District Court Judge, said it was dire to have a Drug Recovery Court here in Alamance County.  He recalled when he, Commissioner Thompson, and a consortium of leaders had visited the Orange County's Drug Recovery Court.  He encouraged the Board to make this happen.  Judge Brown said the Board had the opportunity to create lasting change and to make this happen. 

  
  • Moved by:Commissioner Lashley
    Seconded by:Commissioner Turner
    APPROVED UNANIMOUS

  

  

Commissioner Turner asked for clarification about the $5,000 decrease in the school's capital project fund.  Susan Evans, Finance Officer, explained that it was closing out a state lottery project, and the Department of Public Instruction approved those funds.  This was to correct the county's budget.  Ms. Evans noted those funds had been returned to the unallocated portion and could be requested later.

Commissioner Turner asked if the county was contributing more cash than initially requested.  Jamie Merchel, Alamance Parks Director, responded that there was no match initially, but that was being corrected to match operating funds to cover the cost of the engineering design of the parking lot.  She mentioned that the first submission did not include the entrance sign and gate the county would typically cover in a project like this.  Commissioner Turner asked Ms. Merchel to explain the purpose of this grant and the project to the public.  Ms. Merchel explained that this was the third phase of the Cane Creek Mountain Natural Area, adding another 7-8 miles of hiking trails in the Snow Camp area.  The grant will help cover the cost of the parking lot and Trailhead.

  

Approval of tax refunds and releases; a copy of the tax refunds are set forth hereafter.

  

Regular Minutes of November 20, 2023; Regular Minutes of December 4, 2023; Regular Minutes of December 18, 2023; Special-Called Meeting Minutes of January 3, 2024; and Closed Session Minutes of Special-Called Meeting of January 3, 2024

As required by the North Carolina Community College System, budgets are required to be
reviewed and approved by the Board of Trustees of Alamance Community College and the
County Commissioner. This approval could not occur until the State had adopted a budget. This
budget includes State, County and Institutional budgets. The Board of Trustees approved the FY 23-24 budget on January 8, 2024.

  

Ashley Barber, Coordinator of Health Services, provided an update on the opioid settlement funds.  She continued that since the last update meeting on March 20, 2023, the anticipated amount the county was expected to receive had increased from $8,874,733 to $16,105,082.  As of November 30th, the county had received $1,813,736 in settlement payments.  She said they were expected to receive $1,589,025 by the end of this fiscal year and that payment amounts would decline over the next 16 years.

Ms. Barber covered some of the Exhibit A Strategies or high-impact opioid abatement strategies, including collaborative strategic planning, evidence-based addiction treatment, recovery support services, employment-related services, early intervention, and several other strategies.  She discussed Exhibit B Strategies or additional opioid remediation activities, which included: treatment of opioid disorder, treatment and recovery, supporting criminal-justice-involved persons, appropriate opioid prescribing and dispensing, and preventing the misuse of opioids.

She continued that the Health Department was wrapping up the planning and assessment phase which involved collecting data and feedback from community stakeholders, municipalities, and individuals in recovery.  Local municipalities were invited to that meeting to provide feedback and encourage collaboration to satisfy the annual meeting requirements.  Ms. Barber asked Vice-Chair Carter to open the floor to anyone who wished to provide comments after her presentation.

Ms. Barber concluded her presentation and stated that she would like to come back for the March 18, 2024, meeting to discuss their needs and assets to help them understand what they already had and what the needs were.

Commissioner Thompson said this was long overdue, and the longer they waited to get something going, the more people would be lost.  She continued that having strong case management like a Recovery Court was critical.  She said the Veterans Court in Harnett County was another great example.  Commissioner Thompson said they could not be afraid to face this because it was killing the population.

Commissioner Lashley commented that it was an informative presentation.  He asked about the timeline for the payments.  He inquired what the county had done with those funds so far.  Ms. Evans answered that they were sitting in a separate designated fund until the county adopted a plan.

Ms. Barber reiterated that they will have recommendations on how the county should begin to utilize those funds based on the community assessment, needs, and data provided.  She emphasized that the use of the opioid funds was particular on how they were to be used.  Ms. Barber mentioned that they had to have 51% or more individuals with opioid disorders being served.

Commissioner Turner asked whether there was a deadline to allocate those funds.  Ms. Evans did not believe there was a deadline.  Commissioner Turner asked whether the Justice Advisory Council (JAC) would be making any recommendations or involved in the strategies the Health Department would develop for these services.  Ms. Barber confirmed that she makes these presentations to JAC and that they would seek input from them.  She advised that they try to work with everyone in the community who is involved with individuals who have an addiction.

 Vice-Chair Carter opened the floor to any municipality representatives who wished to provide comments concerning the opioid settlements.  There were no representatives present who wanted to give comments.

County Manager York introduced Sarah Towne, Consulting Manager for Baker Tilly, whom the County had contracted to conduct the market study.  Ms. Towne presented the findings of the comprehensive market study and walked the Board through the recommendations.  She said when performing a complete course classification and compensation study, there were several determinants of compensation.  Some determinants are pay philosophy, lead, lag, or match the market, external competitiveness, peer organizations, and the labor market.  She continued that for this study, they looked at pay philosophy and external competitiveness.  Ms. Towne described the four-phase process that the firm used.  She said 12 comparable and competitive peer organizations and three published salary source data were used as private sector benchmarks and the Bureau of Labor Statistics.

  • Peer Organizations (12): Partnered with the County to identify comparable and competitive peer organizations to include in the study. (Caswell County;Guilford County; Catawba County; Orange County; Chatham County; Person County; Davidson County; Randolph County; Durham County; Rockingham County; Granville County; & Wake County)
  • Benchmark Positions: 76 positions were included as benchmarks in the survey.

She noted that public safety and social services were hot jobs in the job market and were moving at a different pace.  She commented that 72 of the 76 positions had significant data and that the market was .5% about the County’s starting salaries, the minimum of 2.6% above at the midpoints, and 3.9% about the County’s at the maximums.  Ms Towne explained that in the third phase, they analyzed the County’s existing pay plan to make the recommendations for the adjustments.  She said a new pay plan tailored to the study’s results was developed.  Once they had the proper structure, they looked at grade assignments, where the actual positions were placed in the grades, and then prepared some implementation calculations.

Ms. Towne spoke that the midpoint was commonly referred to as the market value for a position when an employee was fully proficient in their role and should be paid at the midpoint or near the market.  She noted that the County’s current range spreads were at 54%, and on average, it would take an employee about nine years to become fully proficient or paid near the midpoint, the market value for their positions.  She emphasized that some positions become fully skilled in 2-3 years, so it did not take 9 years to become fully proficient.  She said they had looked at the midpoint differential, the distance between each grad at the midpoint.  She indicated a lot of overlap in the current pay plan with wide range spreads not tailored and a lot of overlap narrowing at a 4.15% midpoint differential.  Ms. Towne explained that the range spreads need to shrink for more competitive salaries.  This would bring the minimums in, and there would be more distance between the supervisor and the subordinate, and that is what she proposed in the new pay plan.

Ms. Towne said that tailoring the range spreads would take 6 years instead of 9 years to become fully proficient.  She said the minimums would be more competitive by narrowing the range spreads again, giving more distance between supervisors and subordinates.  Even though the market indicated that for the County to catch up to the market midpoints, it needed to move 2.6%, she did not recommend taking the existing structure and shifting it by 2.6%.  That would lead to over-correcting for some positions and under-correcting for others.  By taking a developed approach, Ms. Towne said all positions in the organization were looked at and recommended grade assignments in the pay scale, looking at external equity, the market, existing equity, the current midpoints, career progressions, and supervisor/subordinate separation.  She said once everything was finalized, they looked at what it would cost the County and their recommendations for implementation.

Implementation Scenarios for Pay Plan:

  1. Employees move to the minimum of their assigned pay grade if their current salary is below.  All other employees retain their existing salary.  This is to get all employees onto the pay plan.
  2. Employees receive the greater of moving to the minimum of their assigned pay grade or a 1.5% salary adjustment.
  3. Employees move to the minimum of their assigned pay grade plus .5% x years in the position, capped at 6 years.  For example: if an employee has been in their position    with  Alamance County for 3 years, their new salary would be calculated by adding 1.5% to the minimum of their newly assigned pay grade.  Any employees whose current salary exceeds that calculation would retain their existing salary.

County Manager York spoke that staff liked the third option because, in addition to addressing the market, this would address some of the compression issues within departments.  She noted that this spread over more positions other than just the third that had the market study.  County Manager York clarified that the 2/3 and 3/3 would still need the market analysis done on those positions.  She stressed that this was not addressing the market pay for those positions but was advancing the whole pay plan up to market based on those benchmarks.

Commissioner Thompson, seconded by Commissioner Turner, moved for approval of Option 3.  Further discussion continued.

  • Moved by:Commissioner Turner
    Seconded by:Commissioner Thompson

    Commissioner Turner, seconded by Commissioner Thompson, amended the motion for approval of Option 3 to include an effective date of January 1st.

    APPROVED AS AMENDED

  

No report given.

  

County Manager York thanked the Board for implementing the study and their commitment to helping advance salaries and embarking on the longer-term study and implementation of the market.

County Manager York said Commissioner Turner had asked for an update on the diversion center.  She shared a couple of bullet points about the diversion center.  She indicated that it was still on track for a spring opening.  Vaya Health was exploring some additional funding from the state to help supplement the shortfall that the Board was made aware of by Vaya.  Vaya was working "request for proposals" for exploring options for private security.  County Manager York said that trying to figure out how to provide security with some of the law enforcement shortages was a challenge.  The Justice Advisory Committee (JAC) has discussed and made recommendations for naming the diversion center.

Commissioner Turner inquired about the roofing and HVAC results from the engineers.  County Manager York answered that a preview would be presented at the Board Retreat on January 29th.  She mentioned that the second-quarter financial reports were included in the agenda packet.

  

  

Commissioner Thompson said after looking at the quarterly reports, she had questions about Alamance Community College's (ACC) capital reserve funds with over $3 million.  She remembered when ACC came before the Board and said they only had $100,000 left.  Ms.Evans answered that the transfer had not been completed, but once it was completed, that would be the remaining amount.

Commissioner Thompson wanted the Board to focus on starting the Recovery Court again. She said it was very important that they do everything they could to help.

Commissioner Lashley said the second-quarter financials looked good.  He advised that the budget process will be extremely difficult this year.

Vice-Chair Carter shared that Dr. Ingle, the new Alamance Community College President, would attend one of the February meetings.

  

Commissioner Lashley, seconded by Commissioner Turner, moved to adjourn the meeting.  The motion carried unanimously.

There being no further business to be brought before the Board, the meeting adjourned at 8:11 P.M.

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